YPT Covid-19 Preparedness and Response Plan 2021

COVID-19 Preparedness and Response Plan

In light of the existence of the COVID-19 virus in our community, YPT has developed a COVID-19 Preparedness and Response Plan. The purpose of this plan is to ensure proper health and safety protocols to keep staff and campers as safe as possible. As vaccines begin to shape changes in CDC and the State of Michigan protocols, some of these guidelines may shift for the summer.  We will keep you informed of any changes.  The following areas will be addressed as part of this plan: 

Management of Facility Use 

Communication 

Training Screening for Symptoms of COVID-19 

Procedure for for Suspected COVID-19 

Social Distancing Policies 

Cleanliness and Hygiene 

Facilities and Equipment Use 

Method to Obtain Safety Equipment and Supplies

Capacity 

YPT comprises three suites which each encompass 4800 square feet of space for a grand total of 14,400 square feet.  We will be operating with one camp per suite with a maximum of 16-20 campers in each camp and a total of 3 staffers per camp.  This will allow us to operate within capacity guidelines.

Total capacity includes campers and YPT Staff members scheduled in areas. Capacity will be controlled through the camp registration system. Each camper utilizing the facilities will be registered for a fixed block of time and will be checked in and out by YPT Staff. 

This will allow for contact tracing if needed. 

Camper Entry – Check In/Exit – Check Out

Campers will line up six feet apart on the sidewalk in front of YPT as specified for specific camps.   Campers will check-in and then enter through the designated front door for their camp. Each camper will be assigned a cubby/storage bin for their belongings and a six by six foot space.  After campers have checked in they are expected to remain in their designated space until directed by staff to additional spacings. 

Parents will not be allowed to come and go through the front doors to access areas of YPT (Costume Shop, Scene Shop, Blackbox Theatre, Rehearsal Hall, etc). At the end of camp, all campers will exit through the front doors and be checked out by a YPT staff member to a parent/car. 

Staff Supervision 

Ane Richter, YPT’s Executive Director and Camp Producer, will be responsible to be our Point of Contact (POC) while the camp is operating. The POC will be fully trained in the COVID-19 Preparedness and Response plan, and will be available on-site to answer any questions or resolve any issues that arise related to COVID-19. The contact information for the Point of Contact, Ane Richter:  734-222-4006; [email protected]

COMMUNICATION 

Communication – Campers and Parents

The COVID-19 Preparedness and Response Plan will be shared with all families via email and the YPT website prior to the opening day of the camp. A copy of the Plan will also be printed and available on site at YPT. Signage will be posted by all entrances and exits of camp and bathrooms on the importance of practicing social distancing. The signage, per recommendation from the Washtenaw County Public Health Department, will include the following: 

COVID-19 WARNING AND CAMP REQUIREMENTS 

The danger of exposure to the virus that causes COVID-19 exists in public spaces. 

By entering YPT’s facilities, you are taking responsibility for your own protection. It is highly recommended that you disinfect your hands and anything you touch in the camp area. 

Do not come to camp if you have been sick in the past two weeks with COVID-19, or symptoms such as fever, shortness of breath, or gastrointestinal symptoms. 

Maintain at least 6 feet between you and other people who are not a part of your household. ? It is required to wear a face covering when you are inside the YPT facilities. 

PREVENTION 

Do not attend camp  if you have symptoms such as fever, cough, shortness of breath, or diarrhea. 

Maintain social distancing of 6ft between people not from the same household.

Wear a mask while in indoor all YPT spaces, and in areas where 6 feet of distance is not able to be maintained between people. 

Keep hands away from the eyes, mouth and face. 

Wash hands with soap and water for at least 20 seconds as frequently as possible or use hand sanitizer with at least 60% alcohol. 

Cover coughs or sneezes (with the sleeve or elbow, not the hands). 

Regularly clean high-touch surfaces.

Communication – Staff 

All Staff members will have specific training related to COVID-19, including the opportunity to discuss the following topics: 

The COVID-19 Preparedness and Response Plan, which shall be shared with all  YPT Staff members. Staff members will be aware of all policies being utilized, and will be a part of maintaining a safe environment for both Campers and YPT Staff. 

Staff concerns and questions about reporting to work in the COVID-19 era. 

Any underlying health concerns or conditions that may make the Staff member at higher risk for complications if exposed to COVID-19. Staff member privacy shall be respected during any discussion of health issues. Any Staff with underlying conditions or at higher risk should consult with their primary care provider before committing to work. 

Executive Order 2020-36, under which employees may not be discharged, disciplined, or otherwise retaliated against for staying home when s/he is at a particular risk for infecting others with COVID-19 for the duration of the states of emergency and disaster. A copy of the Executive order shall be provided to Staff members.

TRAINING 

All Staff members shall have the following as part of their training: 

Signs and symptoms of COVID-19 

Temperature screening and other expectations 

The proper use of personal protective equipment 

Workplace infection control practices and preventative measures to limit spread of COVID-19. ? How to report unsafe working conditions 

Staff obligation to notify GTCC Management of exposure to COVID-19 

YPT response plan for suspected or confirmed case of COVID-19

SCREENING FOR SYMPTOMS OF COVID-19 

Screening Campers/Families 

All campers/families will be asked to self-screen before coming to camp. If campers/families have any of the following situations, they should not come to Camp: 

A COVID-19 positive test, or any of the following symptoms:

Fever of 100.4F or greater

New and/or persistent cough or Shortness of breath

Sore throat 

New loss of taste or smell 

Other flu-like symptoms such as chills or muscle pain

New gastrointestinal symptoms like nausea, vomiting or diarrhea 

Close contact with a confirmed or presumptive COVID-19 case in the last 14 days (close contact is within 6 feet or more for more than 10 minutes). 

Have traveled internationally or to locations that require quarantine (currently in effect for Puerto Rico). 

All campers/families will be asked if they reviewed the self-screening questions before arriving at camp, and if they feel well. If campers have not completed the self-screening, the questions will be available so that campers/families can complete the self-screening prior to entering the camp area.

Screening Staff Members 

All Staff will be asked to self-screen before coming to camp using the ‘MiSymptoms’ App that will alert YPT upon completion. If Staff have any of the following situations, they should not come to work: 

A COVID-19 positive test, or any of the following symptoms: 

Fever of 100.4F or greater

New and/or persistent cough or Shortness of breath

Sore throat 

New loss of taste or smell 

Other flu-like symptoms such as chills or muscle pain

New gastrointestinal symptoms like nausea, vomiting or diarrhea 

Close contact with a confirmed or presumptive COVID-19 case in the last 14 days (close contact is within 6 feet or more for more than 10 minutes). 

Have traveled internationally or to locations that require quarantine (currently in effect for Puerto Rico). 

Upon arrival to work, a temperature check shall be performed on the forehead using an infrared no-touch thermometer. The person performing the check shall wear a face covering and gloves. If the temperature check is performed indoors, the Staff member arriving for work shall also wear a face covering. If a Staff member registers a temperature of 100.4deg F or higher, then s/he must be sent home. If a Staff member becomes ill while at work, they will be directed to go home immediately. Staff members exhibiting symptoms of COVID-19 may be tested. A test site can be located at Michigan.gov/Coronavirustest. 

PROCEDURE FOR SUSPECTED COVID-19 

If a presumptive or positive COVID-19 case is identified, confidentiality of the individual must be maintained. The Health Department shall be called to report a suspected case of COVID-19 and to confirm if any additional steps should be taken with close contacts, temporary facilities closures, and for disinfecting recommendations. 

Contact numbers are below: 

Washtenaw County Public Health Department: 734-544-6700 

Michigan Coronavirus Hotline: 888-535-6136

SOCIAL DISTANCING POLICIES 

Social Distancing – Check-in/Check-out Markings at 6 feet will be noted on the sidewalk in front of the YPT so that campers/families can maintain social distance during the check-in process. Members/visitors will be able to arrive up to 15 minutes early for the 9:00am and/or noon check-in  time with Staff.  We ask everyone to maintain social distance on YPT property. Campers will line up six feet apart on the sidewalk in front YPT. 

Campers will check-in and then enter through the front door of their specific camp. Each camper will be assigned a six foot by six foot space.  After campers have checked in they are expected to remain in their designated space. Parents will not be allowed to come and go through the front door to access areas of YPT.  At the end of camp, all campers will exit through the front doors of YPT and be checked out by a YPT staff member to a parent. 

Disinfecting Schedule 

Commonly used surfaces will be cleaned every day once each camp session has ended.  Commonly used surfaces will be cleaned after each use by a single camper. These surfaces may include: 

Indoor common area surfaces such as door knobs, tables, countertops, chairs and light switches. 

Bathroom surfaces such as toilet handles, faucets, door knobs and light switches. 

Outdoor surfaces such as shared equipment and bathrooms will be cleaned between each camp session. 

Indoor Surfaces such as tables, sewing machines, chairs and countertops 

Bathroom surfaces such as toilets, sinks, counters, and benches. 

Outdoor surfaces such as tables, matt cutter, and painting supplies. Deep cleaning of all items including chairs will occur at the end of each day. 

When cleaning: 

Surfaces should be cleaned of debris before disinfecting. 

After cleaning, all surface disinfecting products shall be used to the manufacturer’s specification for disinfecting. 

The following disinfectant products will be used: Clorox Bleach Spray and Clorox Wipes